Southbury Parks and Recreation
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Field Usage Assignment


Any recognized club or organization may submit a reservation request to use a field through Southbury Parks and Recreation’s MyRec website. A recognized club or organization is defined as an organization that has filed by-laws with the Southbury Parks and Recreation Department.

  • Fields will be considered for assignments to the organization/club that submit a field request form through the MyRec website.
  • The Parks and Recreation Department is responsible for the assignment of fields.
  • Annual meetings with all organizations/clubs may be required.
  • An original Certificate of Insurance-Bodily Injury/Property Damage with the following statement: “Town of Southbury is additionally insured”:
    • Private Functions-Minimum $1,000,000 coverage
    • Civic/Business-Minimum $1,000,000 coverage
  • The permits are processed by the Parks and Recreation Department. Please bring a certificate of insurance, by-laws, schedule, and roster to the Parks and Recreation Department at 561 Main St. South, or e-mail them to Lexi Polasek: lpolasek@southbury-ct.gov, in addition to reserving a field.
  • Please allow a minimum of 30 days for processing field permit requests.
The determinations of field assignments to the various organizations/clubs that have made requests are judged by the number of participants, and field usage/activity.
 
Southbury Parks & Recreation reserve a First Right of Refusal for all fields and make changes to already approved permits and deny requests.
 
Once field permits have been issued – each club or organization must submit back to the Parks and Recreation Department, a copy of their field use schedule. Any field that is not being used by that organization is given back for further assignment. Any fields that are given back can be reserved by a club or organization by submitting a new request to reserve that field.
 
The Public Works Department reserves the right to charge maintenance fees due to excessive usage. Dates may change based on special events or field maintenance.
 
Field maintenance or repair requests should be sent to mlennon@southbury-ct.gov.
 
The Southbury Parks & Recreation Department reserves the right to amend this FIELD ASSIGNMENT POLICY at its discretion. Factors that affect field allocation:
  • Amount of participants/teams
  • Amount of practice requested
  • In season vs. off-season sport 
  • Community/Programming needs for Parks & Recreation Events
ALL INSURANCE CERTIFICATIONS, BY-LAWS, & FIELD RESERVATION REQUESTS ON MYREC MUST BE SUBMITTED AND APPROVED BY THE SOUTHBURY PARKS & RECREATION DEPARTMENT PRIOR TO THE ISSUANCE OF FIELD PERMITS. SCHEDULES & ROSTERS MUST BE SUBMITTED WITHIN 14 DAYS OF THE PERMITTED START DATE.





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